PARENT SCHOOL ASSOCIATION |
| CONSTITUTION AND RULES |
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| a) | The Association shall be known as the "Santa Sabina Parent School Association". |
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| b) | The Association shall be recognised by the School Management as an autonomous body, organised and run by its members, in keeping with its aims and objectives. |
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| 2. | Aims and Objectives of the Association shall be |
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| a) | to promote the Catholic ethos and educational objectives of the School, in a spirit of tolerance, understanding and enlightenment. |
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| b) | to promote the fullest co-operation and understanding between Management, Teaching Staff and Parents in the interests of the School and its Pupils; |
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| c) | to provide a forum for parents to make an input to the development of the School and of education policy at national level; |
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| d) | to consider and to advise the Board of Management or any other body on any matter relevant to the Association's aims and objectives; |
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| e) | specifically, the Association shall not concern itself with: |
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| | the day-to-day running of the School
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| | specific matters of discipline
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| | individual parents' personal complaints or problems
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| | professional and personal matters relating to individual teachers which are matters properly dealt with on a private and personal basis with the Principal of the School
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| | any matter which is properly the responsibility of Board of Management, Principal or any of the teaching staff except as provided for in sub-section (d) of this section.
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| 3. | Membership of the Association |
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| | | Each Parent or Guardian of a pupil attending the School and each teacher employed by the School is a member of the Association. |
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| | | Parents and Guardians who cease to be members of the Association because of the departure from the school of their daughter at the end of the 6th or final year, may opt to remain in membership of the Association for one further School year. |
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| | | A teacher who is a Parent or Guardian of a pupil of the School shall be deemed, for the purposes of election to the Executive Committee, to be a teacher. |
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| a) | The Association shall hold the Annual General Meeting not later than the 30th October (or nearest convenient date) in each school year. |
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| b) | The meeting shall be convened by the Secretary by the giving of notice in writing at least 7 days before the appointed day. |
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| c) | The business of the Annual General Meeting shall be: |
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| | | to receive a report from the Honorary Secretary of the Association regarding the activities of the Association during the previous year; |
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| | to receive a report from the Honorary Treasurer of the Association regarding the income and expenditure of the Association during the previous year;
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| | | to accept or otherwise modify the report of the Honorary Secretary and of the Honorary Treasurer; |
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| | | The outgoing Chairperson may, if he or she so desire, address the meeting on any relevant matters; |
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| | | to hear the names of teachers employed by the School who are nominated to serve on the Executive Committee, and who shall be elected by the teachers of the School before the Annual General Meeting is held; |
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| | | to hear the names of teachers employed by the School who are nominated to serve on the Executive Committee, and who shall be elected by the teachers of the School before the Annual General Meeting is held; |
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| | | to elect six parents or guardians of pupils of the school to serve on the Executive Committee, provided for under clause 5(a |
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| | | to debate and adopt or otherwise modify any motion or proposal which members of the Association may wish to make at the Annual General Meeting. |
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| d) | The business of the Annual General Meeting shall be conducted in accordance with the following rules: |
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| | | the chair shall be taken by the Chairperson. In the Chairperson's absence, the Vice-Chairperson, and in his/her absence any other person nominated by the Chairperson shall take the chair; |
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| | | all decisions, unless they are unanimous, shall be decided by a simple majority, on a show of hands except in regard to the election of members of the Executive Committee when the decision shall be by secret ballot; |
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| | a quorum for the Annual General Meeting shall consist of 50 members;
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| | | the Principal of the School, or her Deputy, shall be entitled to speak at the Annual General Meeting. |
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| a) | The business of the Association shall be conducted by an Executive Committee consisting of (i) 6 parents (inclusive of the Officers) elected by the Annual General Meeting, a representative from the Board of Management, the Principal or her Deputy, and two members of staff employed by the School and nominated in accordance with 4 (c) (v) above. |
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| (b) | No parent member of the Executive Committee may hold office for more than three consecutive years. |
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| (c) | From all 10 Committee Members, the Committee Members shall elect the Officers of the Executive Committee, i.e. Chairperson, Vice-Chairperson, Honorary Secretary and Honorary Treasurer. |
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| (d) | The Executive Committee shall meet at least four times each year in October, January, March and May. Additional meetings shall be held as required. |
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| (e) | The Executive Committee shall be entitled to fill any vacancies on the Committee, arising after the Annual General Meeting has been held, by co-option of members of the Association. |
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| (f) | The Executive Committee shall have the power to appoint Sub-Committees for specific purposes. |
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| (g) | The Executive Committee shall have the power to co-opt further members to the committee who shall have full voting rights. |
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| (h) | Members co-opted to the Executive Committee shall hold office only until the next Annual General Meeting, or for such shorter period as the Committee may decide. |
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| (i) | All decisions of the Executive Committee shall be decided by a simple majority of all the members present and voting and notification of a meeting shall be given five days in advance. |
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| (j) | A quorum at a meeting of the Executive Committee shall consist of four ordinary members including two members of staff and any two of the following: Chairperson; Vice-Chairperson; Honorary Secretary; Honorary Treasurer. |
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| 6. | Special General Meeting |
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| a) | A Special General Meeting of the Association may, for suitably serious reasons, be called by: |
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| | The Chairperson, with the agreement of eight members of the Executive Committee or at the written request of 50 ordinary members of the Association.
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| | A simple majority of the Executive Committee members present at a meeting of the Committee properly constituted, or otherwise by a simple majority of all members of the Executive Committee;
or
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| | by the Principal of the School, after consultation with the
Chairperson. |
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| b) | The reason for holding a Special General Meeting must be stated when the decision to hold such a meeting is taken. |
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| c) | The Honorary Secretary shall, within one month of receiving a properly constituted request for a Special General Meeting, summon, on seven days' notice, a general meeting of the Association, stating the purpose for which the meeting is called. This shall be the only business dealt with at the meeting |
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| d) | Fifty members of the Association shall form a quorum at such meetings. Otherwise the rules of conduct shall be similar to those for an Annual General Meeting |
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| 7. | Revision of Constitution
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This Constitution, having been adopted by a majority of those present at the Annual General Meeting 1994, shall come into effect immediately. It may not thereafter be altered except by decision of a two-thirds' majority of those members of the Association present and voting at the Annual General Meeting, or at a Special General Meeting, properly constituted and specifically called for that purpose.
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